March 30, 2020 / Knitec Enterprises, Kayla Gephart
Whether you’re a hotel owner hosting different groups of people or a high-tech company looking for a solution that integrates with your internal communication software, consider the below questions before purchasing your next conference room solution
KniTec is an authority in the fields of Hospitality and Pro-AV technology. KniTec did not receive compensation from any of the conference rooms solutions offered below. Based on our research, we believe the below recommendations represent the best products currently on the market. We’ll continue to update this article as we test more solutions and new products become available.
Before you start thinking about all the ways you could possibly use your conference room (push pause on those dreams of world-wide foam parties for a moment), consider your typical week’s worth of meetings: How many people are in the room? Do you need video-conferencing capabilities? What’s your collaboration style?
Video-Conferencing vs Screencasting
So you’re leaning towards a video-conferencing solution. Are your meetings more presentation-style with one person broadcasting updates? Or, is your typical conference room meeting a flurry of activity with people eager to build on — and illustrate — new ideas? If the latter, there are some incredibly functional and fun video-conferencing solutions with touchscreen capabilities that allow you –and the people joining you virtually — to annotate directly on your shared screen. See a graphic that could really help Karen drive the presentation home? Throw it up on the screen. Your meeting evolved into a brainstorming session? Open up a blank page and start drawing those venn diagrams.
Not all touchscreen solutions are created equal, however. For a non-reflective surface that is easy to see in almost any lighting conditions, feels similar to writing on paper, and has a pixel-precise touch that won’t make you look like you’re writing with your opposite hand, we recommend the Avocor-ALZ Series. In addition to its superior writing feel, the device broadcasts in 4K resolution at 60Hz, which means everyone will see your crystal-clear images with low-to-no lag. The ALZ series comes with a built-in PC and Logitech MeetUp Video Conferencing Camera that combines a powerful camera, microphone, and speaker into one unit that rests neatly on the display, keeping your conference table completely clear of technology.
The Avocor-ALZ series comes pre-configured for Zoom Rooms, meaning you can launch a meeting without needing to connect a laptop at all. In practice, this looks like walking into your conference room and tapping “Meet” on your display to start the meeting. From there, you can invite anyone to join your meeting via email, even if they don’t have a Zoom Rooms subscription. In terms of screen-casting, Zoom Rooms also allows you to easily share multiple screens simultaneously through a variety of simple, wireless screencasting options: share via one-click proximity, via their browser application, or Apple’s Airplay mirroring. If you’re looking for an aesthetically stunning, interactive, video-conferencing solution, we highly recommend the Avocor-ALZ Series as the best in the industry .
Conference Room Size
It may be easier on your psyche to just go with “the works,” but conference room solutions can get expensive, especially if you’re planning to update your furniture, too. Taking a moment to identify the features that are a need-to-have versus a nice-to-have will help you stick to your budget.
That said, most companies replace their conference room solution every 5-7 years, and so when you’re prioritizing features, select technology that not only supports your current work flow but also how you anticipate your team will work together in a few years. For instance, the number of people who work from home has grown 40% in the past 5 years (Fundera.com, 2020). Even if video-conferencing isn’t part of your current work flow, if your company follows trends, it might be in the very near future.
#KniTecKnows Conference Rooms
With that in mind, for our money, we’ll take the Avocor-ALZ Series. Although one of the more expensive options on this list, for your average-size conference room, you can’t beat the sleekness and functionality of the Avocor display and the all-in-one Logitech Meetup Camera. We love that it keeps our conference room table free of technology and manages meeting invitations and screencasting within a single software. With Zoom’s dedication to continuously improving their systems, we also know this solution will evolve to suit the changing workplace communication landscape – whatever that might be.
Ready for pricing? Want a second opinion? A shoulder to cry on? Our KniTec sales team is here. We’ve done the research and can make sure you’re buying a solution that meets your needs at the lowest prices in the industry.
Give us a call: 949-518-0596.